How to File a Business Insurance Claim
Call the police., Read your insurance policy., Preserve damaged property., Get estimates for repairs., Keep track of your expenses., Collect your business records., Contact your insurance agent., Meet with an insurance adjuster., Complete a...
Step-by-Step Guide
-
Step 1: Call the police.
You should immediately report to the police any crimes such as theft, burglary or vandalism .If you don’t know the non-emergency number for local law enforcement, call the operator and ask to be connected to the police. -
Step 2: Read your insurance policy.
It will explain the steps to take in filing a claim.
It might be faster simply to call your insurance agent.
S/he will be able to guide you in the initial steps. , Don't immediately throw out equipment or supplies that are damaged.
Try to preserve them instead so that your insurance agent or adjuster can view them.
You should take pictures of the damage.
Don’t haul away any debris until your agent has seen it. , You might need to rebuild part of your business or replace equipment.
You should get estimates from qualified contractors or appraisers.
Your insurer might be able to provide a referral to a reliable contractor if you don’t know whom to contact.
Try to get at least two estimates for any repair work. , If you need to make repairs, keep detailed receipts so that you can show them to your agent.
Keep receipts for the following, which may be compensated by your insurer:
The added costs of conducting business from an alternate location.
Expenses, such as advertising, that have continued while your business has been suspended.
Damage to vehicles if you need them to operate your business. , Your insurance may compensate you for lost business income caused by the incident.
You will need to prove to the insurer how much you lost while your business was shut down.
This means keeping very detailed business records.
For example, you should gather the following:
Annual income tax returns Monthly sales tax returns Budgets Financial statements Business contracts Any other documents showing income before or after the incident , There should be a phone number listed on your insurance policy.
Call as soon as possible.
Do not begin cleaning up damage before contacting your agent.
If you do, the insurer might not be able to see the full extent of the damage.
Tell the agent that you need to make a claim, and briefly describe the loss you have suffered.
Have your policy number available.
Make sure the insurer has your contact information, including cell phone and email. , The insurer might send out an adjuster to inspect the damage.
Insurance adjusters can specialize, so you may have to meet with more than one.
For example, one adjuster might specialize in structural damage to your building, while another will inspect damage to personal property or inventory. , You may be sent a form to fill out instead of meeting with an adjuster.The form will ask for information about your loss.
Be sure to print legibly, and complete the form as soon as possible.
Call your agent if you have any questions. , It is always best to communicate with your insurance agent in writing, even if it's only email.
You want a hard copy of any communication.
It is very easy to be misunderstood, and you will want written documentation of what was said.
If you talk to someone over the phone, you should summarize the key points of the conversation in an email to that person.
You can ask him/her to confirm your understanding of the conversation. , Have a folder in which you keep all relevant documents and information related to your insurance claim.
You could also scan each document to create a digital copy.
Be sure to hold on to the following:
Insurance claim number The adjuster's contact information Photographs or video of the damage Receipts Repair bills and estimates , Your insurer may let you check the status of your claim using an online account.
With the account you can access your claim information, upload documents, or correspond with your claims adjuster.
You also might be able to register for direct deposit of insurance proceeds. , You might be unhappy with how they handled the claim.
For example, it is not uncommon for an insurer to give you a low initial estimate of damages.
Register an objection in writing.
Explain why you think the estimate is too low.
Make reference to your documentation (receipts, appraisal, etc.). , Insurers typically have an appeals process you can use.
A neutral third party will listen to the dispute and make a final decision about how much you should be paid.
Ask your insurer about this process. , In the U.S. each state has an agency that oversees insurers and collects consumer complaints about them.
You can find your state’s agency by typing “department of insurance” into a search engine.
Contact them and describe the treatment you received.
The department should have a complaint form that you can fill out.
Alternately, you may have to create an account and submit information online.
After receiving your complaint the department will forward it to the insurer.
The latter will have a certain amount of time to respond.
The department will review your complaint and the insurer’s response.
If the department finds that the insurer has not followed the law in its dealings with you, it will request corrective action from the insurer.
The department will send you a written explanation of its findings. , You might be able to bring a “bad faith” claim against your insurer.
An insurer commits bad faith when it fails to investigate a claim in a timely manner or if it denies a claim without reasonable basis.
Applicable law varies from state to state.
Talk with a lawyer in your state for more information about whether you can bring a bad-faith lawsuit.
For more information, see Sue Your Insurance Company. , If you think you have a claim against your insurer, schedule a consultation with an attorney.
You can find one through the referral program of your local or state bar association.
Once you have the name of an attorney, call to schedule a half-hour consultation.
Take all of your documentation to the consultation.
Ask the lawyer whether you have a strong enough case to bring a lawsuit. -
Step 3: Preserve damaged property.
-
Step 4: Get estimates for repairs.
-
Step 5: Keep track of your expenses.
-
Step 6: Collect your business records.
-
Step 7: Contact your insurance agent.
-
Step 8: Meet with an insurance adjuster.
-
Step 9: Complete a proof-of-loss form.
-
Step 10: Communicate in writing.
-
Step 11: Stay organized.
-
Step 12: Check the status of your claim.
-
Step 13: Write to your insurance company.
-
Step 14: Bring a formal appeal.
-
Step 15: Complain to your state’s Department of Insurance.
-
Step 16: Think about suing.
-
Step 17: Find a lawyer.
Detailed Guide
You should immediately report to the police any crimes such as theft, burglary or vandalism .If you don’t know the non-emergency number for local law enforcement, call the operator and ask to be connected to the police.
It will explain the steps to take in filing a claim.
It might be faster simply to call your insurance agent.
S/he will be able to guide you in the initial steps. , Don't immediately throw out equipment or supplies that are damaged.
Try to preserve them instead so that your insurance agent or adjuster can view them.
You should take pictures of the damage.
Don’t haul away any debris until your agent has seen it. , You might need to rebuild part of your business or replace equipment.
You should get estimates from qualified contractors or appraisers.
Your insurer might be able to provide a referral to a reliable contractor if you don’t know whom to contact.
Try to get at least two estimates for any repair work. , If you need to make repairs, keep detailed receipts so that you can show them to your agent.
Keep receipts for the following, which may be compensated by your insurer:
The added costs of conducting business from an alternate location.
Expenses, such as advertising, that have continued while your business has been suspended.
Damage to vehicles if you need them to operate your business. , Your insurance may compensate you for lost business income caused by the incident.
You will need to prove to the insurer how much you lost while your business was shut down.
This means keeping very detailed business records.
For example, you should gather the following:
Annual income tax returns Monthly sales tax returns Budgets Financial statements Business contracts Any other documents showing income before or after the incident , There should be a phone number listed on your insurance policy.
Call as soon as possible.
Do not begin cleaning up damage before contacting your agent.
If you do, the insurer might not be able to see the full extent of the damage.
Tell the agent that you need to make a claim, and briefly describe the loss you have suffered.
Have your policy number available.
Make sure the insurer has your contact information, including cell phone and email. , The insurer might send out an adjuster to inspect the damage.
Insurance adjusters can specialize, so you may have to meet with more than one.
For example, one adjuster might specialize in structural damage to your building, while another will inspect damage to personal property or inventory. , You may be sent a form to fill out instead of meeting with an adjuster.The form will ask for information about your loss.
Be sure to print legibly, and complete the form as soon as possible.
Call your agent if you have any questions. , It is always best to communicate with your insurance agent in writing, even if it's only email.
You want a hard copy of any communication.
It is very easy to be misunderstood, and you will want written documentation of what was said.
If you talk to someone over the phone, you should summarize the key points of the conversation in an email to that person.
You can ask him/her to confirm your understanding of the conversation. , Have a folder in which you keep all relevant documents and information related to your insurance claim.
You could also scan each document to create a digital copy.
Be sure to hold on to the following:
Insurance claim number The adjuster's contact information Photographs or video of the damage Receipts Repair bills and estimates , Your insurer may let you check the status of your claim using an online account.
With the account you can access your claim information, upload documents, or correspond with your claims adjuster.
You also might be able to register for direct deposit of insurance proceeds. , You might be unhappy with how they handled the claim.
For example, it is not uncommon for an insurer to give you a low initial estimate of damages.
Register an objection in writing.
Explain why you think the estimate is too low.
Make reference to your documentation (receipts, appraisal, etc.). , Insurers typically have an appeals process you can use.
A neutral third party will listen to the dispute and make a final decision about how much you should be paid.
Ask your insurer about this process. , In the U.S. each state has an agency that oversees insurers and collects consumer complaints about them.
You can find your state’s agency by typing “department of insurance” into a search engine.
Contact them and describe the treatment you received.
The department should have a complaint form that you can fill out.
Alternately, you may have to create an account and submit information online.
After receiving your complaint the department will forward it to the insurer.
The latter will have a certain amount of time to respond.
The department will review your complaint and the insurer’s response.
If the department finds that the insurer has not followed the law in its dealings with you, it will request corrective action from the insurer.
The department will send you a written explanation of its findings. , You might be able to bring a “bad faith” claim against your insurer.
An insurer commits bad faith when it fails to investigate a claim in a timely manner or if it denies a claim without reasonable basis.
Applicable law varies from state to state.
Talk with a lawyer in your state for more information about whether you can bring a bad-faith lawsuit.
For more information, see Sue Your Insurance Company. , If you think you have a claim against your insurer, schedule a consultation with an attorney.
You can find one through the referral program of your local or state bar association.
Once you have the name of an attorney, call to schedule a half-hour consultation.
Take all of your documentation to the consultation.
Ask the lawyer whether you have a strong enough case to bring a lawsuit.
About the Author
Jeffrey Nguyen
Brings years of experience writing about cooking and related subjects.
Rate This Guide
How helpful was this guide? Click to rate: