How to Edit a Co Worker's Writing Without Hurting Their Feelings

Step-by-Step Guide

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   Step 1: If someone asks you for your input on some text they have put together

   Are you too close to the situation?, or have a vested interest? Are you 'in the mood' for such a task? Do you already have a dislike for the person asking for the favour?.. all of these factors may be a good reason to turn to that person and say "I'm sorry I can't" and if needs be make an excuse to save their feelings e.g. "I'm afraid I don't have the time right now"
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   Step 2: then firstly consider whether you are: The right person to ask.

   Who are they writing to?.. a manager, or wife, or worse an ex-wife? Are they angry? Do they have a valid point? ,,,, ,
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   Step 3: Its then important

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   Step 4: if you are going to help

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   Step 5: to ensure you read whatever has been written in context and have a little background understanding of what is trying to be conveyed

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   Step 6: whether it's a business document or an insurance claim: What are they writing?

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   Step 7: Detach yourself emotionally from the situation as best you can

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   Step 8: when you talk with the person you are trying to help be aware of their mental state and approach accordingly.

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   Step 9: People generally are still about 4 years old mentally when it comes to criticism so treat them as you would any child and fill them firstly with praise for what they already done before suggesting alternatives.

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    Step 10: Backup any suggestions with a positive reinforcement to explain reasons

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    Step 11: Try not to make changes for the sake of it or detract praise for what they have done by saying something like "Just give it to me and let me do it!"

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    Step 12: Make comments that refer to yourself also to reiterate the fact that you aren't perfect like "To be honest if I were you I'd have written the same thing but it might be better like this?"

Detailed Guide

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