How to Organize a Meeting by Leaving an Answerphone Message

Step-by-Step Guide

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   Step 1: Decide what you want to achieve by leaving the message

   Hanging up and realizing that you have not told the recipient what time you want to meet can be quite embarrassing.
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   Step 2: and write down all the details on a notepad.

   , Leaving your name and number first greatly facilitates listening to voicemails, as the recipient will immediately know who you are and how to get in contact with you.
   
   There's nothing worse than having to listen through a five-minute message several times just to get the caller's phone number at the very end. ,,,,
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   Step 3: Dial the phone number and listen to the message carefully

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   Step 4: following any instructions given

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   Step 5: for example some people may leave another number for you to phone or ask you to call back at a different time.

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   Step 6: Start your message by stating your full name

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   Step 7: your phone number

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   Step 8: and for whom you are leaving the message.

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   Step 9: Refer to your notes and ensure you include all vital details such as time

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    Step 10: place and date of the meeting in the message.

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    Step 11: If desired

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    Step 12: request that the recipient respond to confirm.

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    Step 13: Include the time and date that you called and left the message

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    Step 14: in case the answerphone does not record these details.

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    Step 15: Hang up

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    Step 16: and await a response.

Detailed Guide

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