How to Organize Receipts
On a note pad make a list of categories and subcategories for your receipts., Purchase inexpensive file folders for each main category., Start at the top of your unsorted pile of receipts and handle each only once. , As you sort through the receipts...
Step-by-Step Guide
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Step 1: On a note pad make a list of categories and subcategories for your receipts.
Ideas for categories can be easily adapted from programs such as Quicken or MSMoney. -
Step 2: Purchase inexpensive file folders for each main category.
Label the tab of the folder with the name of the main category.
On the front face of the folder, write the subcategories that will be contained in that folder.
Organize folders alphabetically by category. ,, Compile a set of files for each tax year. , Place your receipts in the corresponding folders. , If you initiate a new subcategory, write it on the front of the appropriate category folder. , If a receipt is very small or nearly illegible, staple it to a larger sheet of paper, and write identifying information on the sheet: date, category, location and purpose of expenditure, tax status, reimbursement options, check number, etc. -
Step 3: Start at the top of your unsorted pile of receipts and handle each only once.
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Step 4: As you sort through the receipts look at the date on each and remove any that are not for the current year.
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Step 5: Determine the most appropriate category or subcategory for each receipt.
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Step 6: As you add new categories add new folders.
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Step 7: Handle each receipt carefully.
Detailed Guide
Ideas for categories can be easily adapted from programs such as Quicken or MSMoney.
Label the tab of the folder with the name of the main category.
On the front face of the folder, write the subcategories that will be contained in that folder.
Organize folders alphabetically by category. ,, Compile a set of files for each tax year. , Place your receipts in the corresponding folders. , If you initiate a new subcategory, write it on the front of the appropriate category folder. , If a receipt is very small or nearly illegible, staple it to a larger sheet of paper, and write identifying information on the sheet: date, category, location and purpose of expenditure, tax status, reimbursement options, check number, etc.
About the Author
Samuel Jones
Samuel Jones is an experienced writer with over 12 years of expertise in educational content. Passionate about sharing practical knowledge, Samuel creates easy-to-follow guides that help readers achieve their goals.
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