How to Count the Offering
Before the service starts, set up the count room with all the supplies needed to count the offering., Once the offering is taken, have at least 2 or 3 people proceed to the safe to lock up the offering., Once the Offering is secure, return to the...
Step-by-Step Guide
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Step 1: Before the service starts
You will need a count table and enough chairs for all counters, tally forms, Transaction sheets, pens, calculators, stapler, deposit slips, deposit account ink stamp, deposit bag(s). -
Step 2: set up the count room with all the supplies needed to count the offering.
No one person should be in the room once the offering has been taken.
This is known as dual control. , The offering will not be counted until after the close of service. ,, (Men, do not wear your jackets into the count area.) Once entering, put all purses, books and papers, etc. in a designated area away from the count table.
Your table should already be set up with everything needed to do the count. ,,,,, Check the following for each:
Make sure the envelope is filled out with at least a name.
If it is not, you can fill out the envelope if it contains a check.
If it contains cash there is no way for you to know who the contributor is so put the cash in with the loose plate cash.
Check the amount in the envelope against the amount written on the envelope.
Make a correction on the envelope if necessary.
Write on the envelope either "Cash" or "Check".
If the envelope contains both, make sure you write both "Cash and "Check"
specifying an amount for each.
As you empty the envelopes, separate the checks from the cash, and further separate the cash by denominations.
Put each denomination in the proper denomination basket and the checks in a pile.
After all envelopes are emptied, run a tape on the cash envelopes and a separate tape on the check envelopes. , Cash counters will each take a tally sheet.
Each will fill out their tally sheet as they count the cash.
In the end all tally sheets should be the same.
If they are not find and fix the error.
Cash counters will counter the loose cash, following the same process as outlined in step
13.
Check counters will sort the checks from lowest amount to highest amount (by sorting them in this manner, it will be easier to find an error later should the totals not match).
One person will run a tape on the checks.
Then another person will run a tape.
The two tapes should be the same.
If they are not find and fix the error. , They each should match. -
Step 3: Once the offering is taken
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Step 4: have at least 2 or 3 people proceed to the safe to lock up the offering.
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Step 5: Once the Offering is secure
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Step 6: return to the service.
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Step 7: After the service
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Step 8: all counters should proceed to the count room.
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Step 9: Enter the count room.
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Step 10: Remove the offering from the safe and place it on the table.
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Step 11: Empty the container onto the table and put the empty container aside off the table.
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Step 12: Separate the loose plate cash from the checks and enveloped offering.
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Step 13: Open each envelope.
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Step 14: Depending on how many counters you have
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Step 15: assign at least two or more counters to the cash and one or more counters to the checks.
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Step 16: Compare the tapes of the cash and check envelopes with the tapes of the actual cash and checks.
Detailed Guide
You will need a count table and enough chairs for all counters, tally forms, Transaction sheets, pens, calculators, stapler, deposit slips, deposit account ink stamp, deposit bag(s).
No one person should be in the room once the offering has been taken.
This is known as dual control. , The offering will not be counted until after the close of service. ,, (Men, do not wear your jackets into the count area.) Once entering, put all purses, books and papers, etc. in a designated area away from the count table.
Your table should already be set up with everything needed to do the count. ,,,,, Check the following for each:
Make sure the envelope is filled out with at least a name.
If it is not, you can fill out the envelope if it contains a check.
If it contains cash there is no way for you to know who the contributor is so put the cash in with the loose plate cash.
Check the amount in the envelope against the amount written on the envelope.
Make a correction on the envelope if necessary.
Write on the envelope either "Cash" or "Check".
If the envelope contains both, make sure you write both "Cash and "Check"
specifying an amount for each.
As you empty the envelopes, separate the checks from the cash, and further separate the cash by denominations.
Put each denomination in the proper denomination basket and the checks in a pile.
After all envelopes are emptied, run a tape on the cash envelopes and a separate tape on the check envelopes. , Cash counters will each take a tally sheet.
Each will fill out their tally sheet as they count the cash.
In the end all tally sheets should be the same.
If they are not find and fix the error.
Cash counters will counter the loose cash, following the same process as outlined in step
13.
Check counters will sort the checks from lowest amount to highest amount (by sorting them in this manner, it will be easier to find an error later should the totals not match).
One person will run a tape on the checks.
Then another person will run a tape.
The two tapes should be the same.
If they are not find and fix the error. , They each should match.
About the Author
Joseph Kelly
Creates helpful guides on home improvement to inspire and educate readers.
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