How to Migrate from Dropbox to Box
Go to the All Files page., Go to the folder level., Create a new folder., Name the new folder., Set collaboration type., Create more folders and sub-folders., Browse all folders., View folder properties., Set Restrictions., Set Membership., Set...
Step-by-Step Guide
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Step 1: Go to the All Files page.
Notice the header menu at the top of the main page of Box.
Locate the third icon from the left with the folder icon.
Click on this to go to the All Files page.
This is your main page for all your Box folders and files. -
Step 2: Go to the folder level.
If you already have existing folders, navigate through all your folders and sub-folders until you reach the level where you want to create the new folder.
Navigation can be done by clicking on the folder names. , Once you’re on the right location, create a new folder.
Click on the “New” button found on the All Files page header menu, and select “New Folder” from the pop-up. , In the Create New Folder window, type in the folder name in the appropriate field. , Under the Collaboration radio buttons, determine if the folder will be for your own personal use or for collaboration and sharing.
If it’s for personal use, tick “Keep private for now.” If it’s for collaboration, tick “Invite people to upload or download files” and then list the names or e-mail addresses of all collaborators.
Click on “Okay” once you’re done. , Repeat steps 2 to 5 as needed to complete your Box directory structure.
Since you’re technically starting over, it would be a good time to organize your files and folders directory.
Visualize how you would like your Box to look like, and create the necessary folders to follow that vision. , If you’ve gone through part 1 quickly and didn’t really have the time to validate the collaboration settings of your folders, do it now.
In step 5 of part 1, the collaboration type was set for each folder.
This needs to be reviewed to ensure all folders that will require collaboration are properly set and shared. , Click on a folder name to enter it.
Once inside, locate the header menu and click on “More.” Select “Properties,” then “Security.” The Folder Properties with the Security tab opened will be launched. , The first security setting allows you to define who can invite collaborators and who can view the collaborators.
Tick the first option if you will only allow the folder owners to extend share invites.
Tick the second option if you want all collaborators to remain anonymous to each other. , The second security setting defines the access level or membership of people who has the share link.
If this option is enabled, anyone who has the share link can access the folder, even if they aren’t collaborators or even Box users. , The third and last security setting sets how the access via shared links will work.
If the “Restriction within collaborators only” is set, only those set as collaborators for the folder can access the folder.
Anyone who is not a collaborator cannot access it, even if he has the shared links. , Once done, click on the “Save” button.
Repeat part 2 for all the folders, especially those that will need sharing access. , If you don’t have Dropbox locally available on your computer, you will need to individually download everything from Dropbox.
Store them locally into their organized and proper folder structure for easier reference and retrieval. , Go to each of the folders and sub-folders you’ve created in part
1.
Upload all the relevant files to the proper folder.
Uploading can be done by selecting the files and dragging them to the browser with the proper Box folder location already opened.
Each upload will have its respective progress or status bar for your reference.
Once you’re done with one folder, move on to the next until you’ve uploaded everything. , If you don’t like the idea of working and uploading in batches, you can upload everything at once to a temporary Box folder.
Go to the main All Files page in Box and create a new temporary folder.
Open the temporary folder.
Select all the files you’re uploading and drag them to the browser with the temporary folder opened.
Wait for the upload to finish.
Since there are a lot of files, uploading may take some time.
Skip this step if you’ve already uploaded everything from step
2. , Skip this step if you’ve already uploaded everything from step 2 in their proper locations; otherwise, proceed with reorganizing your files into their proper folders.
From step 3, since you’ve just put everything in one place, you have to go through all the files one by one and move them to their proper folders.
Select a file and click on the paper icon from the action menu.
The Move/Copy Selected Item window will appear.
Type in the folder name or navigate through your folders until you find the proper destination folder.
Select the folder and click the “Move” button.
Repeat this step for all your files. , From the main page, notice the header menu at the top.
Locate the third icon from the left with the folder icon.
Click on this to go to the All Files page.
This is your main page for all your Box folders and files. , Navigate through all your folders and sub-folders until you reach the folder you want to share.
Navigation can be done by clicking on the folder names. , From the header menu, find the “More” button and click on it.
Select “Share,” then “Invite Collaborators.” The Invite window will appear.
Under the Invite section, type in the names or e-mail addresses of the people you’d like to share this folder with.
Note that the people you invite will need Box accounts in order to be collaborators. , Once you’ve listed the collaborators, set the permission level or access type for these people in the folder.
Access levels can be as Co-owner, Editor, Viewer Uploader, Previewer Uploader, Viewer, Previewer, or Uploader. , You may include a message to the recipients informing them about their roles as collaborators and other relevant notes you’d like to include. , Once you’re done, click on the “Send” button to grant the collaborators the proper accesses.
Be sure to include everyone from your Dropbox collaborators so that the transition will be smooth. -
Step 3: Create a new folder.
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Step 4: Name the new folder.
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Step 5: Set collaboration type.
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Step 6: Create more folders and sub-folders.
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Step 7: Browse all folders.
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Step 8: View folder properties.
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Step 9: Set Restrictions.
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Step 10: Set Membership.
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Step 11: Set Shared Links.
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Step 12: Save folder security settings.
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Step 13: Download Dropbox files and folders.
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Step 14: Upload in batches.
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Step 15: Upload everything at once.
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Step 16: Move files to proper folders.
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Step 17: Go to the All Files page.
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Step 18: Go to the folder level.
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Step 19: Set Collaborators.
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Step 20: Set Permissions.
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Step 21: Add a message.
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Step 22: Grant accesses.
Detailed Guide
Notice the header menu at the top of the main page of Box.
Locate the third icon from the left with the folder icon.
Click on this to go to the All Files page.
This is your main page for all your Box folders and files.
If you already have existing folders, navigate through all your folders and sub-folders until you reach the level where you want to create the new folder.
Navigation can be done by clicking on the folder names. , Once you’re on the right location, create a new folder.
Click on the “New” button found on the All Files page header menu, and select “New Folder” from the pop-up. , In the Create New Folder window, type in the folder name in the appropriate field. , Under the Collaboration radio buttons, determine if the folder will be for your own personal use or for collaboration and sharing.
If it’s for personal use, tick “Keep private for now.” If it’s for collaboration, tick “Invite people to upload or download files” and then list the names or e-mail addresses of all collaborators.
Click on “Okay” once you’re done. , Repeat steps 2 to 5 as needed to complete your Box directory structure.
Since you’re technically starting over, it would be a good time to organize your files and folders directory.
Visualize how you would like your Box to look like, and create the necessary folders to follow that vision. , If you’ve gone through part 1 quickly and didn’t really have the time to validate the collaboration settings of your folders, do it now.
In step 5 of part 1, the collaboration type was set for each folder.
This needs to be reviewed to ensure all folders that will require collaboration are properly set and shared. , Click on a folder name to enter it.
Once inside, locate the header menu and click on “More.” Select “Properties,” then “Security.” The Folder Properties with the Security tab opened will be launched. , The first security setting allows you to define who can invite collaborators and who can view the collaborators.
Tick the first option if you will only allow the folder owners to extend share invites.
Tick the second option if you want all collaborators to remain anonymous to each other. , The second security setting defines the access level or membership of people who has the share link.
If this option is enabled, anyone who has the share link can access the folder, even if they aren’t collaborators or even Box users. , The third and last security setting sets how the access via shared links will work.
If the “Restriction within collaborators only” is set, only those set as collaborators for the folder can access the folder.
Anyone who is not a collaborator cannot access it, even if he has the shared links. , Once done, click on the “Save” button.
Repeat part 2 for all the folders, especially those that will need sharing access. , If you don’t have Dropbox locally available on your computer, you will need to individually download everything from Dropbox.
Store them locally into their organized and proper folder structure for easier reference and retrieval. , Go to each of the folders and sub-folders you’ve created in part
1.
Upload all the relevant files to the proper folder.
Uploading can be done by selecting the files and dragging them to the browser with the proper Box folder location already opened.
Each upload will have its respective progress or status bar for your reference.
Once you’re done with one folder, move on to the next until you’ve uploaded everything. , If you don’t like the idea of working and uploading in batches, you can upload everything at once to a temporary Box folder.
Go to the main All Files page in Box and create a new temporary folder.
Open the temporary folder.
Select all the files you’re uploading and drag them to the browser with the temporary folder opened.
Wait for the upload to finish.
Since there are a lot of files, uploading may take some time.
Skip this step if you’ve already uploaded everything from step
2. , Skip this step if you’ve already uploaded everything from step 2 in their proper locations; otherwise, proceed with reorganizing your files into their proper folders.
From step 3, since you’ve just put everything in one place, you have to go through all the files one by one and move them to their proper folders.
Select a file and click on the paper icon from the action menu.
The Move/Copy Selected Item window will appear.
Type in the folder name or navigate through your folders until you find the proper destination folder.
Select the folder and click the “Move” button.
Repeat this step for all your files. , From the main page, notice the header menu at the top.
Locate the third icon from the left with the folder icon.
Click on this to go to the All Files page.
This is your main page for all your Box folders and files. , Navigate through all your folders and sub-folders until you reach the folder you want to share.
Navigation can be done by clicking on the folder names. , From the header menu, find the “More” button and click on it.
Select “Share,” then “Invite Collaborators.” The Invite window will appear.
Under the Invite section, type in the names or e-mail addresses of the people you’d like to share this folder with.
Note that the people you invite will need Box accounts in order to be collaborators. , Once you’ve listed the collaborators, set the permission level or access type for these people in the folder.
Access levels can be as Co-owner, Editor, Viewer Uploader, Previewer Uploader, Viewer, Previewer, or Uploader. , You may include a message to the recipients informing them about their roles as collaborators and other relevant notes you’d like to include. , Once you’re done, click on the “Send” button to grant the collaborators the proper accesses.
Be sure to include everyone from your Dropbox collaborators so that the transition will be smooth.
About the Author
Samuel Morgan
Samuel Morgan is an experienced writer with over 19 years of expertise in engineering and technical solutions. Passionate about sharing practical knowledge, Samuel creates easy-to-follow guides that help readers achieve their goals.
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