How to Create an Email Distribution List in MS Outlook

Step-by-Step Guide

1. 1

   Step 1: Access the address book function in MS Outlook.

   Click on "Tools" then "Address Book" with your mouse.
   
   There is also an icon in the tool bar that shows a book you can click on.
2. 2

   Step 2: Choose "Contacts" if you have more than one group division within the address book.

   , Click on "File" then "New Contact Group."
   
   Once saved, the distribution list is ready to fill with contacts.
   
   Place your new distribution list under "Contacts" or any other area you desire. , Click "Select Members," then choose from the list of addresses that meet the criteria to be included in this new list. , Click on the "Members" icon toward the bottom of this window.
   
   Repeat for each person to add.
   
   Select "OK" when finished with the list. , Copy that entry into your new distribution list after the original save. ,, Open the address book function and see if it is there.
   
   Groups of contacts show up in bold print and are mixed alphabetically within your email acquaintances.
   
   Click on the small plus sign (+) to the left of the distribution list name.
   
   This will open the list to show the names and addresses of those on the list.
   
   Add to or delete from the list as needed and re-save. , The same names can appear on more than one list at any given time.
3. 3

   Step 3: Create a directory with the subject name that identifies the collection of people to which you are sending this information.

4. 4

   Step 4: Save this newly named distribution list to your address book.

5. 5

   Step 5: Open the distribution list you just created.

6. 6

   Step 6: Search the contacts list and click on the first name you want to add.

7. 7

   Step 7: Add new email addresses to your address book.

8. 8

   Step 8: Choose the "Save and Close" option.

9. 9

   Step 9: Check that your new distribution list holds the people you want on it.

10. 10

    Step 10: Repeat the above steps in the event you need to create another distribution list.

Detailed Guide

About the Author